Privacy notice
Who is responsible
ENGAGE Sport & Entertainment SA, trading as iWorkinSport, Avenue Mon-Repos 14, c/o dideo fiduciaire sa, 1005 Lausanne, Switzerland, is the controller of personal data collected for the STAHR Awards. This notice applies under the Swiss Federal Act on Data Protection (nFADP) and, where it applies, the EU General Data Protection Regulation (GDPR).
What we collect and why
- Entrant contacts and signatories: name, job title, organisation, email, phone. To manage the entry, obtain sign-off and contact you about the Awards.
- Nominees: name, job title, organisation, email, years of experience and what the nominator writes about them. To consider the nomination; we ask the nominee's consent before it goes forward and delete their data if they decline.
- Client endorsers: name, role, organisation, email and their statement. To give the jury independent evidence.
- Entry content and evidence files: for judging. Seen only by us and the assigned judges.
- Billing details: to issue invoices and receipts. Card payments are handled by Stripe; we never see or store card numbers.
- Optional marketing choices: only if you tick the boxes, to invite you to the STAHR Community and send iWorkinSport news.
Our legal bases are the performance of the entry contract, our legitimate interest in running fair awards, your consent (nominee consent and marketing), and legal obligations (accounting records).
Who we share it with
The jury (entry content only); Stripe Payments Europe (card payments); Brevo/Sendinblue SAS, France (sending emails); our hosting provider (see below); our accountants. If you are shortlisted we publish what is described in the terms of entry. We do not sell personal data.
Where it is stored
This site and its database are hosted by HostGator (Newfold Digital Inc.) on servers located in [location to be confirmed, likely the United States]. Where data is transferred outside Switzerland and the EEA to a country without an adequacy decision, we rely on the standard contractual clauses approved by the Federal Data Protection and Information Commissioner and the European Commission. Daily backups are kept on the server for seven days and in a private Google Drive folder (Google LLC) for 60 days.
How long we keep it
Personal data of unsuccessful entrants is deleted 24 months after the ceremony. Data of shortlisted entrants and winners is kept as a record of the Awards. Accounting records are kept for 10 years as required by Swiss law.
Your rights
You may ask for a copy of your data, correction, deletion, or restriction of processing, object to processing, and withdraw consent at any time. Contact us at the address above or reply to any email from the Awards. You may also complain to the Swiss Federal Data Protection and Information Commissioner (FDPIC) or your local data protection authority.